Leveraging Online Tools for Dynamic Erasmus+ Project Implementation

<< Background >>We applied for this project in response to clear needs observed across our networks of adult educators and Erasmus+ project managers. Many organisations, particularly smaller NGOs and schools, struggled with digital management tools and lacked practical know-how for efficient coordination of international projects. This often resulted in duplicated efforts, missed deadlines, and difficulties in ensuring transparency and accountability. At the same time, dissemination remained a weak point: despite producing valuable outputs, many projects failed to reach wider audiences or communicate their results effectively. We recognised that simple, free, and accessible digital tools could significantly improve the daily work of coordinators, while innovative approaches such as AI-supported content creation could transform dissemination campaigns. The project therefore addressed two intertwined needs: strengthening digital capacity for project management and enhancing dissemination practices to make Erasmus+ results more visible, engaging, and sustainable across Europe.<< Objectives >>Through this project we aimed to strengthen the capacity of Erasmus+ stakeholders by providing them with simple, accessible tools and training. We equipped project managers with digital systems that allowed them to focus on impact rather than administration, creating a Google spreadsheet–based platform for task delegation, monitoring, and document sharing. We developed an Online Educational Resource with video tutorials, guiding users step by step, and implemented interactive capacity-building workshops and webinars, which trained more than 120 adult learners and reached a wider community through open access. We also created and delivered a comprehensive training programme on the use of AI for dissemination campaigns and visuals, enabling participants to design more engaging and far-reaching communication strategies.<< Implementation >>A1 Project management, internal evaluation and disseminationEstablished coordination procedures, divided partner responsibilities, and applied an internal evaluation system.Carried out continuous dissemination through newsletters, articles, social media updates, and project website.A2 Digital tools for management & monitoringLaunched a Google spreadsheet–based project management tool with task delegation, monitoring, and document sharing.Created automated timesheets and meeting files to ease reportingDelivered seven Online Capacity Building Workshops, engaging 120+ adult learners and demonstrating the use of the tools in practice (45 as an indicator in the project)Produced OER and video tutorials for broader access.A3 Training programme on AI for disseminationDesigned and piloted a structured training curriculum on AI for campaigns and visuals.Developed supporting materials and examples to help participants integrate AI into dissemination strategies.The LTTA brought together 18+ adult trainers from all three partner countries, who tested the modules and provided feedback for refinement.A4 Multiplier eventsOrganised dissemination events in each partner country.Shared project results with various stakeholders.<< Results >>The project delivered three main outputs alongside several complementary results:A digital project management system built in Google spreadsheets, including task delegation, monitoring functions, automated timesheets, and meetings files for attendance and certificates.An open educational resource with tutorials and guidance materials, freely accessible online and already used by project managers across Europe.A structured training programme on the use of AI for dissemination campaigns and visuals, piloted with 18+ adult trainers during the LTTA and made available for download.Seven Online Capacity Building Workshops with more than 120 participants, significantly surpassing the planned target.A series of newsletters, articles, videos, and social media outputs that ensured strong outreach and visibility.Multiplier events in all partner countries, where results were showcased, tested, and discussed with wider stakeholder groups.